How to Save Products from Websites into One List

To save products from websites into one list, choose a single place where every item lives, fix the set of fields you record for each product, and capture every item in the same way at the moment you find it. The list is only useful if each record is complete: photo, link, price with currency, dimensions and lead time. Below is a process that works with any tool, followed by how to do it with a web clipper.

Why scattered product links break a project

Most designers start with browser bookmarks, screenshots in a chat and a few rows in a spreadsheet. It works for one room. By the third room you cannot answer simple questions: which sofa was the cheaper option, which lamp has a lead time of eight weeks, which link is already dead.

The problems repeat on almost every project:

• The same product is saved twice under different names, and the price differs between the two copies.
• A screenshot has no link, so nobody can re-check the price or the stock.
• The photo stays on the store site and disappears when the product is withdrawn.
• Dimensions and lead time are missing, so the item cannot be checked against the layout or the schedule.
• The currency is not recorded, so totals are wrong as soon as two suppliers use different ones.

A single list with a fixed record structure fixes all of this. The next sections describe how to build it.

Step 1: Decide what every product record contains

Before you save the first product, write down the fields. If you change them halfway through the project, old records will not match new ones. The table below is a minimum that supports an estimate, a purchasing schedule and a client presentation.

Field	Why you need it	Example
Product link	Re-check price and availability, order later	Direct page of the exact variant
Photo	Presentation, quick recognition in a long list	Main image plus 1-2 detail shots
Name and SKU	Unambiguous order and duplicate check	Armchair, SKU as written by the supplier
Price and currency	Budget and totals across suppliers	1,890 EUR (example)
Dimensions	Check against the layout and the doorways	W 220 x D 95 x H 82 cm
Lead time	Order deadlines and the delivery schedule	8 weeks (example)
Supplier	Grouping orders, payments and contacts	Store or manufacturer name
Room and category	Budget per room, filtering	Living room, seating
Unit and packaging	Correct quantity for tiles, wallpaper, flooring	m2, 1.44 m2 per pack

Checklist for a complete record

• The link opens the exact variant (colour, size, finish), not the general category page.
• The price is recorded together with its currency and with a note on whether it includes taxes and delivery.
• The photo is stored in your list, not only linked from the store site.
• Dimensions are written in one unit system across the whole list.
• The lead time is a number of days or weeks, not the text "in stock soon".

Step 2: Build one list with a clear structure

One list does not mean one flat pile. It means one place with a consistent hierarchy, so you can find a product in seconds and move it between stages without retyping.

1. Create a holding area for ideas. Products you like but have not assigned to a project go into a general wishlist, grouped by category.
2. Create one list per project. Inside, split by room. A product that serves two rooms (for example, the same pendant lamp) should be one item with a quantity split, not two separate records.
3. Add a status to every item. A short scale is enough: proposed, approved by the client, ordered, delivered, rejected. Rejected items stay in the list but do not count in totals.
4. Use a fixed set of categories. Ten to fifteen categories (furniture, lighting, tiles, plumbing, textiles and so on) are enough. Free-form tags lead to three names for the same thing.
5. Keep alternatives under the main item. If you offer the client a cheaper or faster option, attach it to the main product rather than adding it as a separate row.

If you apply a markup to purchase prices, record the purchase price in the list and calculate the client price from it. A markup calculator helps check the arithmetic when you set margins per category.

Step 3: Use one capture routine for every product

The weakest point of any list is the moment of saving. If saving takes two minutes, you will postpone it, and the product will end up in a screenshot folder. The routine below takes under 30 seconds per product once you are used to it.

1. Open the product page and select the exact variant: size, colour, finish, configuration.
2. Capture the page into the list with one action: a browser extension, a paste-a-link form, or a manual copy as the last resort.
3. Check the cover photo and remove images that show other variants or lifestyle shots with items you are not buying.
4. Confirm price and currency. If the page shows a sale price, record it and note the regular price in a comment.
5. Assign the room and the category immediately. Unassigned items are the ones that never get sorted.
6. Write the lead time if the page states it. If it does not, leave the field empty and create a follow-up to ask the supplier.

Common ways to capture, compared

Method	Speed	Main weakness
Browser bookmarks	Very fast	No price, photo or dimensions; links break
Screenshots	Fast	No link, no searchable text
Copy and paste into a spreadsheet	Slow	Manual retyping, errors, photos lost
Paste a link into a form that reads the page	Medium	Some stores block automatic reading
Browser extension on the product page	Fast	Depends on the browser; fields still need a quick check

Step 4: Handle difficult websites and edge cases

Not every store gives clean data. These situations come up regularly, and it is better to decide in advance what you do about each one.

Situation	What to do
Price depends on the selected variant	Select the variant first, then save; check that the price on the page changed
Price is shown only after login or on request	Save the product with an empty price and mark it "price on request"; create a task to ask the supplier
Store blocks automatic reading	Fill the fields by hand or use the extension, which works from the page you already have open
Several currencies in one project	Keep each item in the currency of the supplier and convert only in totals
Product removed from the site	Keep the record, since the photo and specifications stay in your list; mark the item as unavailable and look for an analog
Dimensions only in a PDF datasheet	Attach the file to the item and write the key dimensions in the record

What to check before the product goes to the client

• Open the link once more: is the product still on sale in this variant?
• Compare the saved price with the current price on the page.
• Check that the dimensions fit the plan, including doorways and lifts if the item is large.
• Check that the lead time fits the date on which the room must be ready.

Step 5: Keep the list clean with a weekly review

A list that nobody maintains turns into the same mess you started with. Fifteen minutes a week is enough on an active project.

1. Filter items without a room or category and assign them.
2. Look for duplicates: same SKU or same link saved twice. Merge them and keep the record with more complete data.
3. Re-check links of items that are about to be ordered. A price change of a few percent on a large item can change the whole room budget.
4. Move rejected products to the rejected status instead of deleting them. The client may come back to them.
5. Review items with an empty price or lead time and send the questions to suppliers in one batch.

How to do it in ArchiBoard

The web clipper saves a product from the store page straight into a project or the wishlist. The full description is in the help chapter on the web clipper.

1. Open the "Web Clipper" section in the menu and click "Install from the Chrome Web Store". The extension is currently available only for Google Chrome.
2. Open the product page in the store and select the variant you need.
3. Click the ArchiBoard icon in the browser.
4. Choose a project and room, or the wishlist.
5. Check the cover and photos, category, style, price and currency, quantity and delivery time in business days.
6. Click "Save to ArchiBoard".

The project and room are remembered for the next product, so a series of items for one room goes faster. The country and supplier type are filled in from your supplier database, and a new supplier is added automatically when you save a product from its site. Photos are copied to ArchiBoard, so they stay even if the product disappears from the store.

If you prefer not to use the extension, go to Estimates, click "Add item", paste the product link and click "Auto-fill". Products saved to the wishlist can later be moved to a project and room, and they stay in the wishlist too. More on this in the help chapter on the catalog, wishlist and suppliers.

FAQ

Should I save products to a project list or to a general wishlist?

Use the general wishlist when you are collecting ideas before a project is defined or when a product may fit several future projects. Save directly to a project and room when you already know where the product goes. Moving an item from the wishlist to a project later is simple, so the choice is not final.

What should I do when the store does not show a price?

Save the product anyway, with the photo, link and specifications, and mark the price as unknown. Then create a task to request the price from the supplier. A record with a missing price is more useful than no record, because you keep all the other data and do not lose the product.

How do I avoid saving the same product twice?

Check the SKU and the link before you save, and keep a single naming rule for products. In a list with many items, filter or search by SKU once a week. When you find a duplicate, keep the record with more complete data and delete the other one.

Do I need to save the photo or is a link enough?

Save the photo in your own list. Store sites change pages, rename files and remove products, and a linked image will break. A stored photo keeps the record recognizable in the estimate and in the client presentation, even when the original page is gone.

Does the web clipper work in browsers other than Chrome?

At present the ArchiBoard extension is available only for Google Chrome. In other browsers you can still add products by pasting a link into the "Add item" form in Estimates and using "Auto-fill", or by filling in the fields by hand if the store blocks automatic reading.